Six PowerPoint Nightmares (and How to Fix Them)
By Lincoln Spector, PCWorld
You're giving a speech in front of an audience, and suddenly you realize that you're naked.
Even if you've never experienced that particular nightmare, you've probably heard of it. Luckily, it will probably never happen to you in real life (and if it does, you work in a very interesting industry). But if your PowerPoint presentation goes wrong in front of a gathering of your peers--or worse, a gathering of your bosses--you have a real, waking nightmare on your hands.
Here are solutions to six PowerPoint nightmares. The first two deal with problems that may arise when you're designing a presentation. The remaining four focus on avoiding disasters that you might otherwise not see until your audience saw them, too.
These tips will help you save face when using either PowerPoint 2007 or PowerPoint 2010.
1. I Can't Format Text Around an Image
Why doesn't PowerPoint handle pictures and text as well as Microsoft Word does?
Whatever the reason, it doesn't. So if you want to place an image in the middle of a paragraph, you have to work around PowerPoint's limitations. Here are two ways to do that:
If you want to put the image in the middle of an otherwise normal paragraph, you have to create a space for it manually: Place the text box and image on the same slide. Then move the picture into the middle of the text block and resize it to your liking. Right-click the picture and select Send to Back. Now, starting with the first line of text that overlaps the picture, insert spaces or tabs until the text surrounds but doesn’t block the picture.
You've probably already guessed the problem with this solution: Any changes you make after adding all of the spaces will throw things off and require you to redo much of the work.
If instead you want text to curve around an image, you can use WordArt. Select the text box, and click the ribbon's Drawing Tools/Format tab. Click Text Effects (if you don't see the words 'Text Effects', look for the softly glowing blue letter A). In the resulting pull-down menu, select Transform, and then choose the most promising shape. Move, resize, and reshape the circle by dragging it.
2. I Hate That Font
Don't like the font that you (or a coworker) used throughout a lengthy presentation? Want to change it to something else?
In the Home tab's Editing group, pull down the Replace menu and select Replace Fonts. Select the appropriate fonts and click Replace.
3. PowerPoint Won't Open My Presentation
You bring your presentation on a flash drive, plug it into your host's computer (connected to a projector), double-click the file--and get the fateful error message.
You may have checked ahead to confirm that the host computer had PowerPoint loaded on it, but did you ask which version? The file format changed with PowerPoint 2007.
The easiest way to avoid compatibility issues is to use the old file format. Your files will be significantly bigger, but you probably won't run into other problems.
You can make the old format your default in the PowerPoint Options dialog box. To get there in PowerPoint 2007, click the Office orb in the upper-left corner, and then click the PowerPoint Options button. In version 2010, click the Ribbon's File tab, and in the left pane click Options.
Once you're in the dialog box, click Save in the left pane. For the 'Save files in this format' option, select PowerPoint Presentation 97-2003.
The owner of the computer can fix the problem by installing either the Microsoft Office Compatibility Pack for Word, Excel, and PowerPoint 2007 file formats or the PowerPoint Viewer 2007. Both are free. But that's their decision to make, not yours.
4. The Audience Can't Read the Text
Your slides can be completely legible in the office, but projected on the big screen they may be difficult for your audience to read.
You can't assume that the projector you'll be using during the presentation will exactly replicate the colors on your monitor. Subtle--or not so subtle--differences in shade, brightness, and contrast are common.
The solution is to avoid subtle color differences when choosing your font and background colors. Think in terms of color opposites:
Black and white
Red and cyan
Green and magenta
Blue and yellow
Of these four pairs, yellow text on a blue background is probably the most pleasing to the eye. White text on any truly dark color will also be readable.
If you want to experiment but ensure that your results will be readable, try Dave Paradi's Color Contrast Calculator. For a design tool, this Web page is surprisingly text-heavy and unfriendly, but it can tell you whether your two colors will produce legible results.
The calculator requires you to enter the three numbers that define each color. To obtain these numbers for the background color, right-click a blank spot on the slide and select Format Background. In the Fill section of the resulting dialog box, pull down the Color menu and select More Colors. You'll see Red, Green, and Blue values below the colorful graphic. (If you don't, change the Color model to RGB.)
For the text color, select some text and then click the Ribbon's Home tab. In the Font section, click the pull-down arrow by the color icon (an A with a thick, red underline) and select More Colors. You'll get the same dialog box.
5. That's Not the Font I Picked!
So you replaced an ugly-looking font with an attractive one (see problem #2 above), and then you got the colors right (see problem #4). But when you launched your presentation, the font onscreen wasn't the one you picked.
Unless you're sure that you'll be running your presentation from your own laptop, you should embed your fonts to avoid font overrides from the host machine. You can do the embedding from the PowerPoint Options dialog box.
To get to that box in PowerPoint 2007, click first the Office orb and then the PowerPoint Options button. In 2010, click the Ribbon's File tab and then click Options in the left pane.
Once you're in the dialog box, click Save the in left pane. Then check Embed fonts in the file.
6. Audio Plays Only on My PC
Fonts aren't the only components of your slideshow that may fail to follow your PowerPoint file to another PC. If you've added music or other audio to your presentation, it may play flawlessly on your computer, but elsewhere leave you with the sound of silence.
First question: Does the presentation PC have speakers attached to it, and are they powerful enough to fill the room? If you have sound with your presentation, you need to answer this question in advance.
But what if the setup is capable of blasting Beethoven's Fifth through the audience, and yet the song in your presentation doesn't make a peep? Unless you're sure that you'll never have to run the presentation off anything except your own laptop, you need to set up your slideshow in a way that avoids this particular embarrassment.
There are two ways to add sound to a PowerPoint presentation: You can link the audio, which tells PowerPoint to play a particular audio file, or you can embed the audio information inside the PowerPoint file itself.
You might expect, in view of the advice I gave earlier about fonts, that the better approach is to embed the audio into your PowerPoint file. But that's not the case here because PowerPoint will let you embed audio that it may not be able to play. For instance, if you embed an MP3 file in PowerPoint 2010, you may not be able to play it in PowerPoint 2007.
A better approach is to link to the audio file in a way that eliminates all path issues. Before inserting any sounds into your slideshow, create a separate folder for your presentation. Put the PowerPoint file there, along with any audio files that you'll be using. (If you're playing songs from your audio library, be sure to copy--rather than move--the files. Otherwise, you'll have trouble enjoying them later.)
When it's time to insert audio, be sure to link rather than embed:
In PowerPoint 2007, click first the Office orb in the upper-left corner and then the PowerPoint Options button. Click Advanced in the left pane. Scroll down to the Save section. Make sure that the value of the 'Link sounds with file size greater than' option is smaller than the size of the smallest audio file you'll be using.
There's no such setting in PowerPoint 2010. In the Insert Audio dialog box, select but don't double-click the file; then pull down the Insert menu near lower-right corner, and select Link to File.
Take the folder, rather than the file, with you to your presentation.
After you're done with your technically flawless presentation, you can go home and have a good night's sleep--assuming, of course, that everyone in the audience stayed awake during the presentation.
Articles of Related Interest: For a review of non-PowerPoint presentation-software options available online, see "PowerPoint Alternatives: Presentation-Tool Showdown." For a Mac-centric discussion of how to improve a PowerPoint presentation, see "Five Favorite PowerPoint Tips." And for examples of what not to do under any circumstances, see our slideshow, "The World's Worst PowerPoint Presentations."
Contributing Editor Lincoln Spector writes PC World's Answer Line column and blog, as well as the movie blog Bayflicks.net. Follow Lincoln on Twitter.
MY THOUGHTS
Great tips. I still need to check the color contrast thing but the rest of the tips seem easy to work on.
Showing posts with label killer presentations. Show all posts
Showing posts with label killer presentations. Show all posts
Saturday, August 13, 2011
Tuesday, June 7, 2011
PowerPoint Presentation Tips for New Grads
Is PowerPoint the Rocket Fuel for a New MBA Grad's Career?
PRWeb
Tuesday, June 7, 2011
Kirkland, WA (PRWEB) June 07, 2011
150,000 business school graduates in the U.S. alone will start their new careers this summer. But how does a freshly-minted MBA stand out among peers with 5 or 10 years experience?
The answer may be learning how to wield PowerPoint more effectively.
Despite the criticism aimed at PowerPoint, it might actually be the easiest way for new grads to shine. That's the advice of Bruce Gabrielle, author of Speaking PowerPoint: The New Language of Business and a corporate trainer on presenting to executives.
Most business managers admit the bar is very low on PowerPoint, says Gabrielle. "But it's actually an opportunity! If your PowerPoint slides are clearer and more professional-looking than others', you can stand out even among peers with 5 or 10 years experience."
He may be onto something. Gabrielle recalls one MBA intern who showed Microsoft executives they may be ignoring an important customer segment. His PowerPoint slides included a slick-looking bubble chart, identifying and naming each customer segment. After that presentation, there was heated discussion about which segments Microsoft should target and executives re-used his slides and terminology. "Of course, that intern was offered a full-time job at Microsoft when he graduated."
Gabrielle suggests new grads adopt these five principles for developing PowerPoint slides, which even experienced managers fail to do.
1. Start your presentation by answering the exec's question. Many presenters, even experienced managers, re-enact their analysis for executives and leave their conclusions until the end. Instead, new grads should anticipate the most important question the executive has and answer that question in the first five minutes.
2. Don't lead with anything controversial. Even in the hard-headed show-me-the-numbers business world, brain science proves decisions are primarily emotional, not logical. So don't begin your presentation with something controversial, which invites debate and disagreement. Instead, lead with the most emotionally positive and relevant information, like customer quotes or examples of your competitor's advertising.
3. Write your slide title out as a full sentence. Research by Penn State University found audiences understood and remembered, on average, 15% more of a speaker's talk when the slide title was a full sentence rather than just a 2-4 word phrase. Notes Gabrielle, "How many slides do you see every day that could be improved with that one simple change?"
4. Limit your slide to 3-4 bullet points. Some presentation experts discourage using text on slides, but Gabrielle says that advice is wrong. "That may work in a keynote address or motivational speech. But in business, the audience wants to see your text, not stock photography." Studies by Blokzijl & Andeweg in 2004, and repeated in 2006, prove business audiences learn more from text slides than from picture slides or no slides at all.
5. Use the alignment tools for more professional-looking slides. Says Gabrielle, "alignment is the easiest thing you can do to make your slides look more polished and professional." He includes a how-to video on his website, demonstrating how to use the alignment tools.
Speaking PowerPoint: The New Language of Business is intended for new and experienced business managers who want to use PowerPoint more effectively at work, and especially in executive presentations.
Gabrielle now leads corporate training programs, teaching business managers and consultants the research-based principles he discusses in his book.
"We're still in the dark ages when it comes to PowerPoint," says Gabrielle, "But there is a growing body of research which shows us how to use PowerPoint effectively in business, in sales and in education. It's an important area that business schools need to teach."
Speaking PowerPoint: The New Language of Business (ISBN: 978-0984236046). Author: Bruce R. Gabrielle. Publisher: Insights Publishing. Available from Amazon.com or in bulk from Insights Publishing.
###
For the original version on PRWeb visit: www.prweb.com/releases/prweb2011/6/prweb8532062.htm
MY THOUGHTS
I like these powerpoint presentation tips. Simple, workable and logical.
PRWeb
Tuesday, June 7, 2011
Kirkland, WA (PRWEB) June 07, 2011
150,000 business school graduates in the U.S. alone will start their new careers this summer. But how does a freshly-minted MBA stand out among peers with 5 or 10 years experience?
The answer may be learning how to wield PowerPoint more effectively.
Despite the criticism aimed at PowerPoint, it might actually be the easiest way for new grads to shine. That's the advice of Bruce Gabrielle, author of Speaking PowerPoint: The New Language of Business and a corporate trainer on presenting to executives.
Most business managers admit the bar is very low on PowerPoint, says Gabrielle. "But it's actually an opportunity! If your PowerPoint slides are clearer and more professional-looking than others', you can stand out even among peers with 5 or 10 years experience."
He may be onto something. Gabrielle recalls one MBA intern who showed Microsoft executives they may be ignoring an important customer segment. His PowerPoint slides included a slick-looking bubble chart, identifying and naming each customer segment. After that presentation, there was heated discussion about which segments Microsoft should target and executives re-used his slides and terminology. "Of course, that intern was offered a full-time job at Microsoft when he graduated."
Gabrielle suggests new grads adopt these five principles for developing PowerPoint slides, which even experienced managers fail to do.
1. Start your presentation by answering the exec's question. Many presenters, even experienced managers, re-enact their analysis for executives and leave their conclusions until the end. Instead, new grads should anticipate the most important question the executive has and answer that question in the first five minutes.
2. Don't lead with anything controversial. Even in the hard-headed show-me-the-numbers business world, brain science proves decisions are primarily emotional, not logical. So don't begin your presentation with something controversial, which invites debate and disagreement. Instead, lead with the most emotionally positive and relevant information, like customer quotes or examples of your competitor's advertising.
3. Write your slide title out as a full sentence. Research by Penn State University found audiences understood and remembered, on average, 15% more of a speaker's talk when the slide title was a full sentence rather than just a 2-4 word phrase. Notes Gabrielle, "How many slides do you see every day that could be improved with that one simple change?"
4. Limit your slide to 3-4 bullet points. Some presentation experts discourage using text on slides, but Gabrielle says that advice is wrong. "That may work in a keynote address or motivational speech. But in business, the audience wants to see your text, not stock photography." Studies by Blokzijl & Andeweg in 2004, and repeated in 2006, prove business audiences learn more from text slides than from picture slides or no slides at all.
5. Use the alignment tools for more professional-looking slides. Says Gabrielle, "alignment is the easiest thing you can do to make your slides look more polished and professional." He includes a how-to video on his website, demonstrating how to use the alignment tools.
Speaking PowerPoint: The New Language of Business is intended for new and experienced business managers who want to use PowerPoint more effectively at work, and especially in executive presentations.
Gabrielle now leads corporate training programs, teaching business managers and consultants the research-based principles he discusses in his book.
"We're still in the dark ages when it comes to PowerPoint," says Gabrielle, "But there is a growing body of research which shows us how to use PowerPoint effectively in business, in sales and in education. It's an important area that business schools need to teach."
Speaking PowerPoint: The New Language of Business (ISBN: 978-0984236046). Author: Bruce R. Gabrielle. Publisher: Insights Publishing. Available from Amazon.com or in bulk from Insights Publishing.
###
For the original version on PRWeb visit: www.prweb.com/releases/prweb2011/6/prweb8532062.htm
MY THOUGHTS
I like these powerpoint presentation tips. Simple, workable and logical.
Thursday, March 17, 2011
ENCHANTING PRESENTATIONS
Keys to an Enchanting Presentation
Mar. 8 2011 - 3:14 pm | 886 views | 0 recommendations | 0 comments
By CARMINE GALLO
Former Apple evangelist, entrepreneur and venture capitalist, Guy Kawasaki, has published a new book on the art of changing hearts, minds and actions. As I was reading Enchantment I realized that many of Kawasaki’s techniques apply to all manner of public speaking and business communications, especially in the area of presentation skills. Here are several of Kawasaki’s tips that you can use to improve your very next presentation and to change a few more minds.
Kawasaki defines enchantment as the process of delighting people with a product, service, organization, or idea. In order to accomplish that feat, you must be likable. According to Kawasaki, there are four factors that create a likable first impression: your smile, your dress, your handshake, and your vocabulary. On the topic of vocabulary, Kawasaki says “Words are the facial expression of your mind: they communicate your attitude, personality, and perspective.” Kawasaki offers several tips for a persuasive vocabulary:
Use simple words. When you use words people have to look up in a dictionary or search for in Wikipedia, you’ve failed.
1. Use the active voice. Consider the impact of two phrases: “Use the right words” versus “the right words should be used by you.” The passive voice is “wimpy,” says Kawasaki. Enchanters use the active voice.
2. Keep it short. “In ten years of listening to entrepreneurs’ pitches, I’ve never heard one that was too short,” says Kawasaki.
On the topic of PowerPoint slides, Kawasaki has a technique that I think is very effective if only because I see it used so rarely and yet it is very personal and makes an immediate connection with an audience. Kawasaki’s advice: Customize the introduction with pictures. For example, when Kawasaki spoke to HP’s printer division, he showed a picture of HP printers and faxes in his home office. When he speaks in a foreign city, he gets there early and tours the city to expand his horizons, finds out what enchants him about the city, takes photos, and incorporates the pictures into his presentation. Nice touch.
Kawasaki and I both agree that shorter, simpler, and more visual slides are far more enchanting – or delightful—than slides full of text. “Use evocative pictures to make your presentation exciting,” says Kawasaki. “The goal is to provide inspiring information that moves people to action.” Slides full of words and text seldom enchant. The fewer words, the better.
I’ve known Kawasaki for several years and I’m always pleasantly surprised to see that he and I agree on every area of communications. I come from journalism and Kawasaki comes from marketing but we agree on presentation techniques because the same concepts apply to both journalism and business – the person who tells the best story wins.
Carmine Gallo is the communications coach for the world’s most admired brands. He is a popular keynote speaker and author of several books including the bestsellers, The Presentation Secrets of Steve Jobs and The Innovation Secrets of Steve Jobs. Follow him on Twitter: carminegallo
MY THOUGHTS
well said! go and use these tips. they are very good tips. especially the use of more visuals on your slides. bullets are becoming obsolete.
Mar. 8 2011 - 3:14 pm | 886 views | 0 recommendations | 0 comments
By CARMINE GALLO
Former Apple evangelist, entrepreneur and venture capitalist, Guy Kawasaki, has published a new book on the art of changing hearts, minds and actions. As I was reading Enchantment I realized that many of Kawasaki’s techniques apply to all manner of public speaking and business communications, especially in the area of presentation skills. Here are several of Kawasaki’s tips that you can use to improve your very next presentation and to change a few more minds.
Kawasaki defines enchantment as the process of delighting people with a product, service, organization, or idea. In order to accomplish that feat, you must be likable. According to Kawasaki, there are four factors that create a likable first impression: your smile, your dress, your handshake, and your vocabulary. On the topic of vocabulary, Kawasaki says “Words are the facial expression of your mind: they communicate your attitude, personality, and perspective.” Kawasaki offers several tips for a persuasive vocabulary:
Use simple words. When you use words people have to look up in a dictionary or search for in Wikipedia, you’ve failed.
1. Use the active voice. Consider the impact of two phrases: “Use the right words” versus “the right words should be used by you.” The passive voice is “wimpy,” says Kawasaki. Enchanters use the active voice.
2. Keep it short. “In ten years of listening to entrepreneurs’ pitches, I’ve never heard one that was too short,” says Kawasaki.
On the topic of PowerPoint slides, Kawasaki has a technique that I think is very effective if only because I see it used so rarely and yet it is very personal and makes an immediate connection with an audience. Kawasaki’s advice: Customize the introduction with pictures. For example, when Kawasaki spoke to HP’s printer division, he showed a picture of HP printers and faxes in his home office. When he speaks in a foreign city, he gets there early and tours the city to expand his horizons, finds out what enchants him about the city, takes photos, and incorporates the pictures into his presentation. Nice touch.
Kawasaki and I both agree that shorter, simpler, and more visual slides are far more enchanting – or delightful—than slides full of text. “Use evocative pictures to make your presentation exciting,” says Kawasaki. “The goal is to provide inspiring information that moves people to action.” Slides full of words and text seldom enchant. The fewer words, the better.
I’ve known Kawasaki for several years and I’m always pleasantly surprised to see that he and I agree on every area of communications. I come from journalism and Kawasaki comes from marketing but we agree on presentation techniques because the same concepts apply to both journalism and business – the person who tells the best story wins.
Carmine Gallo is the communications coach for the world’s most admired brands. He is a popular keynote speaker and author of several books including the bestsellers, The Presentation Secrets of Steve Jobs and The Innovation Secrets of Steve Jobs. Follow him on Twitter: carminegallo
MY THOUGHTS
well said! go and use these tips. they are very good tips. especially the use of more visuals on your slides. bullets are becoming obsolete.
Monday, March 14, 2011
ENCHANTING PRESENTATIONS
Keys to an Enchanting Presentation
Mar. 8 2011 - 3:14 pm | 886 views | 0 recommendations | 0 comments
By CARMINE GALLO
Former Apple evangelist, entrepreneur and venture capitalist, Guy Kawasaki, has published a new book on the art of changing hearts, minds and actions. As I was reading Enchantment I realized that many of Kawasaki’s techniques apply to all manner of public speaking and business communications, especially in the area of presentation skills. Here are several of Kawasaki’s tips that you can use to improve your very next presentation and to change a few more minds.
Kawasaki defines enchantment as the process of delighting people with a product, service, organization, or idea. In order to accomplish that feat, you must be likable. According to Kawasaki, there are four factors that create a likable first impression: your smile, your dress, your handshake, and your vocabulary. On the topic of vocabulary, Kawasaki says “Words are the facial expression of your mind: they communicate your attitude, personality, and perspective.” Kawasaki offers several tips for a persuasive vocabulary:
Use simple words. When you use words people have to look up in a dictionary or search for in Wikipedia, you’ve failed.
1. Use the active voice. Consider the impact of two phrases: “Use the right words” versus “the right words should be used by you.” The passive voice is “wimpy,” says Kawasaki. Enchanters use the active voice.
2. Keep it short. “In ten years of listening to entrepreneurs’ pitches, I’ve never heard one that was too short,” says Kawasaki.
On the topic of PowerPoint slides, Kawasaki has a technique that I think is very effective if only because I see it used so rarely and yet it is very personal and makes an immediate connection with an audience. Kawasaki’s advice: Customize the introduction with pictures. For example, when Kawasaki spoke to HP’s printer division, he showed a picture of HP printers and faxes in his home office. When he speaks in a foreign city, he gets there early and tours the city to expand his horizons, finds out what enchants him about the city, takes photos, and incorporates the pictures into his presentation. Nice touch.
Kawasaki and I both agree that shorter, simpler, and more visual slides are far more enchanting – or delightful—than slides full of text. “Use evocative pictures to make your presentation exciting,” says Kawasaki. “The goal is to provide inspiring information that moves people to action.” Slides full of words and text seldom enchant. The fewer words, the better.
I’ve known Kawasaki for several years and I’m always pleasantly surprised to see that he and I agree on every area of communications. I come from journalism and Kawasaki comes from marketing but we agree on presentation techniques because the same concepts apply to both journalism and business – the person who tells the best story wins.
Carmine Gallo is the communications coach for the world’s most admired brands. He is a popular keynote speaker and author of several books including the bestsellers, The Presentation Secrets of Steve Jobs and The Innovation Secrets of Steve Jobs. Follow him on Twitter: carminegallo
MY THOUGHTS
well said! go and use these tips. they are very good tips. especially the use of more visuals on your slides. bullets are becoming obsolete.
Mar. 8 2011 - 3:14 pm | 886 views | 0 recommendations | 0 comments
By CARMINE GALLO
Former Apple evangelist, entrepreneur and venture capitalist, Guy Kawasaki, has published a new book on the art of changing hearts, minds and actions. As I was reading Enchantment I realized that many of Kawasaki’s techniques apply to all manner of public speaking and business communications, especially in the area of presentation skills. Here are several of Kawasaki’s tips that you can use to improve your very next presentation and to change a few more minds.
Kawasaki defines enchantment as the process of delighting people with a product, service, organization, or idea. In order to accomplish that feat, you must be likable. According to Kawasaki, there are four factors that create a likable first impression: your smile, your dress, your handshake, and your vocabulary. On the topic of vocabulary, Kawasaki says “Words are the facial expression of your mind: they communicate your attitude, personality, and perspective.” Kawasaki offers several tips for a persuasive vocabulary:
Use simple words. When you use words people have to look up in a dictionary or search for in Wikipedia, you’ve failed.
1. Use the active voice. Consider the impact of two phrases: “Use the right words” versus “the right words should be used by you.” The passive voice is “wimpy,” says Kawasaki. Enchanters use the active voice.
2. Keep it short. “In ten years of listening to entrepreneurs’ pitches, I’ve never heard one that was too short,” says Kawasaki.
On the topic of PowerPoint slides, Kawasaki has a technique that I think is very effective if only because I see it used so rarely and yet it is very personal and makes an immediate connection with an audience. Kawasaki’s advice: Customize the introduction with pictures. For example, when Kawasaki spoke to HP’s printer division, he showed a picture of HP printers and faxes in his home office. When he speaks in a foreign city, he gets there early and tours the city to expand his horizons, finds out what enchants him about the city, takes photos, and incorporates the pictures into his presentation. Nice touch.
Kawasaki and I both agree that shorter, simpler, and more visual slides are far more enchanting – or delightful—than slides full of text. “Use evocative pictures to make your presentation exciting,” says Kawasaki. “The goal is to provide inspiring information that moves people to action.” Slides full of words and text seldom enchant. The fewer words, the better.
I’ve known Kawasaki for several years and I’m always pleasantly surprised to see that he and I agree on every area of communications. I come from journalism and Kawasaki comes from marketing but we agree on presentation techniques because the same concepts apply to both journalism and business – the person who tells the best story wins.
Carmine Gallo is the communications coach for the world’s most admired brands. He is a popular keynote speaker and author of several books including the bestsellers, The Presentation Secrets of Steve Jobs and The Innovation Secrets of Steve Jobs. Follow him on Twitter: carminegallo
MY THOUGHTS
well said! go and use these tips. they are very good tips. especially the use of more visuals on your slides. bullets are becoming obsolete.
Monday, March 7, 2011
PAINLESS PUBLIC SPEAKING?
Painless Public Speaking: Low Stress Ways to Improve
By Jessica Stillman | January 28, 2011
Failure, as author Bob Sutton put it, “sucks but instructs,” and this is as true of public speaking as it is for any other area. But while we can all acknowledge that the school of hard knocks is one of the best, if least pleasant, teachers, we can also agree that minimizing failing in front of others makes life a lot less stressful. So how can you improve your public speaking skills without making a fool of yourself in front of actual members of the public?
Gen Y blogger Jenny Blake tackles this question in a recent post offering those relatively new to delivering presentations and speeches some tips on how you can tune up your public speaking skills. While you’ll never improve without actually practicing under pressure, her methods can minimize your embarrassment as you learn:
* Download a free recording app on your phone. Practice saying something at your normal pace, then practice slower, then EVEN slower. Playback so you can hear for yourself what the three sound like, and even ask a friend which is most clear.
* Take three ujayii breaths before starting. For non-yogis: this means taking a slow, steady, even inhale through the nose, then exhaling slowly and evenly through the nose. (More on how to do this here). These breaths are always incredibly calming for me and help clear any nervousness in my system.
* Make it a challenge for yourself to bring more awareness to your speech in every day interactions. Sometimes even when I’m talking with friends I will practice not saying “um” and other speech quirks that come across as unprofessional. Even though these are low-stakes situations, it helps me change my default speech to something that works in any setting.
* Give yourself a rating on scale of 1-5 after every class you teach (or training, or meeting you present at). How’d you do? This will bring awareness to the area/s you are hoping to improve and help you track progress over time.
* Pretend you are speaking to a non-native English speaker or a five year old. Does your pacing change? Another trick I use: pretend you are on The Today show, or speaking for the president. How would you talk? How do you want to sound or come across?
* Channel/observe a speaker or teacher you really respect. What do they do well? Ask if you can observe them at future events/meetings (if they live locally) –- or look for more examples and videos on YouTube or TED.
* ASK FOR FEEDBACK – often! Make sure you have people who are willing to be honest with you. Ask them one thing you did well, and one area you can improve (if you just say, “what’s your feedback?” they’ll be hesitant to share development areas). You might also have people track when you speed up (certain segments?) and when you slow down, so you get more granular data about where to focus.
* Clench and release a muscle several times before going up to speak. Try making your fists into tight balls (or any other muscle — ahem, butt cheeks work too), then release and repeat. This will give your adrenaline something to do, and often helps stop shaking (which makes you appear more nervous than you really are).
* BONUS: Join Toastmasters. Toastmasters is a great way to get practice and feedback in a safe environment, and learn from watching others.
MY THOUGHTS
Painless? I doubt it. Not in my book. Speaking in public will always give me the jitters. Without fail. Especially when you're speaking to a hostile audience. Nevertheless, one can always do better. And the tips outlined in this article are perfect.
I remember being invited to speak about leadership. Fow a whole week, I listened (almost non-stop) to leaderhip dvds. Not to get the content as my material has been prepared. But more to get the speaking style. Have you ever noticed how, if you keep on watching a tv show you end up talking like the characters in that show? That's exactly my point.
By Jessica Stillman | January 28, 2011
Failure, as author Bob Sutton put it, “sucks but instructs,” and this is as true of public speaking as it is for any other area. But while we can all acknowledge that the school of hard knocks is one of the best, if least pleasant, teachers, we can also agree that minimizing failing in front of others makes life a lot less stressful. So how can you improve your public speaking skills without making a fool of yourself in front of actual members of the public?
Gen Y blogger Jenny Blake tackles this question in a recent post offering those relatively new to delivering presentations and speeches some tips on how you can tune up your public speaking skills. While you’ll never improve without actually practicing under pressure, her methods can minimize your embarrassment as you learn:
* Download a free recording app on your phone. Practice saying something at your normal pace, then practice slower, then EVEN slower. Playback so you can hear for yourself what the three sound like, and even ask a friend which is most clear.
* Take three ujayii breaths before starting. For non-yogis: this means taking a slow, steady, even inhale through the nose, then exhaling slowly and evenly through the nose. (More on how to do this here). These breaths are always incredibly calming for me and help clear any nervousness in my system.
* Make it a challenge for yourself to bring more awareness to your speech in every day interactions. Sometimes even when I’m talking with friends I will practice not saying “um” and other speech quirks that come across as unprofessional. Even though these are low-stakes situations, it helps me change my default speech to something that works in any setting.
* Give yourself a rating on scale of 1-5 after every class you teach (or training, or meeting you present at). How’d you do? This will bring awareness to the area/s you are hoping to improve and help you track progress over time.
* Pretend you are speaking to a non-native English speaker or a five year old. Does your pacing change? Another trick I use: pretend you are on The Today show, or speaking for the president. How would you talk? How do you want to sound or come across?
* Channel/observe a speaker or teacher you really respect. What do they do well? Ask if you can observe them at future events/meetings (if they live locally) –- or look for more examples and videos on YouTube or TED.
* ASK FOR FEEDBACK – often! Make sure you have people who are willing to be honest with you. Ask them one thing you did well, and one area you can improve (if you just say, “what’s your feedback?” they’ll be hesitant to share development areas). You might also have people track when you speed up (certain segments?) and when you slow down, so you get more granular data about where to focus.
* Clench and release a muscle several times before going up to speak. Try making your fists into tight balls (or any other muscle — ahem, butt cheeks work too), then release and repeat. This will give your adrenaline something to do, and often helps stop shaking (which makes you appear more nervous than you really are).
* BONUS: Join Toastmasters. Toastmasters is a great way to get practice and feedback in a safe environment, and learn from watching others.
MY THOUGHTS
Painless? I doubt it. Not in my book. Speaking in public will always give me the jitters. Without fail. Especially when you're speaking to a hostile audience. Nevertheless, one can always do better. And the tips outlined in this article are perfect.
I remember being invited to speak about leadership. Fow a whole week, I listened (almost non-stop) to leaderhip dvds. Not to get the content as my material has been prepared. But more to get the speaking style. Have you ever noticed how, if you keep on watching a tv show you end up talking like the characters in that show? That's exactly my point.
Saturday, March 5, 2011
DECIDE HOW YOUR AUDIENCE WILL DECIDE
DECIDE HOW YOUR AUDIENCE WILL DECIDE
from the article 'Create a Dynamite Presentation in 6 Easy Steps'
By Geoffrey James | April 19, 2010
Understand How an Audience Decides
A decision is always the result of change in the decision-maker’s emotional state.
Prior to making the decision, the audience does not feel that a decision is necessary. Not yet. Then something happens, in the audience’s emotional state, that brings the matter to a head. The audience now feels that a decision MUST be made.
At that point the audience (i.e. the decision-makers in the audience) decides.
A persuasive presentation therefore changes the emotional state of the audience so that they believe and feel that a decision must be made… right now.
In business there are six emotional keys that unlock that all-important decision-making process. They are:
* Key #1: Greed. “If we make a decision now, we’ll get a big reward.”
* Key #2: Fear. “If we don’t make a decision now, we’re basically toast.”
* Key #3: Altruism. “If we make a decision now, we’re good people.”
* Key #4: Envy. “If we don’t make a decision now, the other guys will win.”
* Key #5: Pride. “If we make a decision now, they’ll know we’re smart.”
* Key #6: Shame: “If we don’t make a decision now, they’ll know we’re dumb.”
Truly persuasive presentations contain all six of those emotional keys, because it is only under the pressure of these emotion that any decision will be made.
The underlying drivers behind these emotions are, of course, pain and pleasure. Truly persuasive presentations play upon the six key emotions to:
* RAISE the likelihood of pain and LOWER the likelihood of pleasure if a decision IS NOT made.
* RAISE the likelihood of pleasure and LOWER the likelihood of pain if a decision IS made.
When these expectations are set, a decision is INEVITABLE.
I realize that this all seems a bit theoretical. But if you don’t understand this basic stuff, the rest of this post won’t make sense. So bear with me because we’re about to get to the meaty parts…
MY THOUGHTS
Nice! It's like emotional blackmail but it's not. You are not just making a presentation. You are making a presentation for transformation. And since you are presenting to people- who have emotions - then that is certainly a good point of attack.
from the article 'Create a Dynamite Presentation in 6 Easy Steps'
By Geoffrey James | April 19, 2010
Understand How an Audience Decides
A decision is always the result of change in the decision-maker’s emotional state.
Prior to making the decision, the audience does not feel that a decision is necessary. Not yet. Then something happens, in the audience’s emotional state, that brings the matter to a head. The audience now feels that a decision MUST be made.
At that point the audience (i.e. the decision-makers in the audience) decides.
A persuasive presentation therefore changes the emotional state of the audience so that they believe and feel that a decision must be made… right now.
In business there are six emotional keys that unlock that all-important decision-making process. They are:
* Key #1: Greed. “If we make a decision now, we’ll get a big reward.”
* Key #2: Fear. “If we don’t make a decision now, we’re basically toast.”
* Key #3: Altruism. “If we make a decision now, we’re good people.”
* Key #4: Envy. “If we don’t make a decision now, the other guys will win.”
* Key #5: Pride. “If we make a decision now, they’ll know we’re smart.”
* Key #6: Shame: “If we don’t make a decision now, they’ll know we’re dumb.”
Truly persuasive presentations contain all six of those emotional keys, because it is only under the pressure of these emotion that any decision will be made.
The underlying drivers behind these emotions are, of course, pain and pleasure. Truly persuasive presentations play upon the six key emotions to:
* RAISE the likelihood of pain and LOWER the likelihood of pleasure if a decision IS NOT made.
* RAISE the likelihood of pleasure and LOWER the likelihood of pain if a decision IS made.
When these expectations are set, a decision is INEVITABLE.
I realize that this all seems a bit theoretical. But if you don’t understand this basic stuff, the rest of this post won’t make sense. So bear with me because we’re about to get to the meaty parts…
MY THOUGHTS
Nice! It's like emotional blackmail but it's not. You are not just making a presentation. You are making a presentation for transformation. And since you are presenting to people- who have emotions - then that is certainly a good point of attack.
Friday, March 4, 2011
THINK IMPACT WHEN GIVING A PRESENTATION
THINK IMPACT WHEN GIVING A PRESENTATION
from the article 'Create a Dynamite Presentation in 6 Easy Steps'
By Geoffrey James | April 19, 2010
Decide on the Impact
When most people start out to create a presentation, they start with the question: “what do I want to say to these people?”
That’s the exact wrong question to ask because it’s all about you and not about the audience.
The correct question to ask is: “what decision does these people really need to make?”
The greatest enemy facing EVERY business — bar none — is inertia. People avoid making key decisions out of fear, stupidity, lethargy, tradition, etc.
So start from the point of wanting to be of service, and that means creating an presentation that persuades your audience to make a decision.
If you don’t know what decision you want the audience to make, don’t bother giving a presentation, because you’re just wasting everyone’s time.
Now, before going any further. Ask yourself, in all honesty:
* Do I know EXACTLY what decision I want my audience to make?
If you DON’T then please don’t bother to craft a presentation, because you’ll just be wasting everyone’s time.
However, if you DO know what impact you want to have — i.e. what decision you want your audience to make — read on…
MY THOUGHTS
of course! the best way for people to appreciate what you're telling them is to get something out of your presentation. there must be some need that your presentation can meet. your audience should want to do something different - or new- after listening to you.
i think you've made impact when your audience becomes uncomfortable. by uncomfortable, i mean not being happy with the way things are. suddenly, they question the status quo. presentations are too short to really make people change. but to get them to think (seriously) of altering some things - that, to me, is impact.
from the article 'Create a Dynamite Presentation in 6 Easy Steps'
By Geoffrey James | April 19, 2010
Decide on the Impact
When most people start out to create a presentation, they start with the question: “what do I want to say to these people?”
That’s the exact wrong question to ask because it’s all about you and not about the audience.
The correct question to ask is: “what decision does these people really need to make?”
The greatest enemy facing EVERY business — bar none — is inertia. People avoid making key decisions out of fear, stupidity, lethargy, tradition, etc.
So start from the point of wanting to be of service, and that means creating an presentation that persuades your audience to make a decision.
If you don’t know what decision you want the audience to make, don’t bother giving a presentation, because you’re just wasting everyone’s time.
Now, before going any further. Ask yourself, in all honesty:
* Do I know EXACTLY what decision I want my audience to make?
If you DON’T then please don’t bother to craft a presentation, because you’ll just be wasting everyone’s time.
However, if you DO know what impact you want to have — i.e. what decision you want your audience to make — read on…
MY THOUGHTS
of course! the best way for people to appreciate what you're telling them is to get something out of your presentation. there must be some need that your presentation can meet. your audience should want to do something different - or new- after listening to you.
i think you've made impact when your audience becomes uncomfortable. by uncomfortable, i mean not being happy with the way things are. suddenly, they question the status quo. presentations are too short to really make people change. but to get them to think (seriously) of altering some things - that, to me, is impact.
Thursday, March 3, 2011
EASY STEPS TO DYNAMITE PRESENTATIONS
EASY STEPS TO DYNAMITE PRESENTATIONS
from the article Create a Dynamite Presentation in 6 Easy Steps
By Geoffrey James | April 19, 2010
This post describes a foolproof and easy way to craft a presentation that causes an audience to ACTUALLY AND TRULY MAKE A DECISION.
I’m not talking about those stupid bullet point lectures that put people to sleep.
I’m talking the real deal here. The kind of show-stopper presentation that makes things happen. Like closing a big sale.
Interested? If so, let’s get started…
Note: Except where otherwise noted, this post is loosely based on an interview with G. Richard Shell and Mario Moussa, authors of “The Art of Woo.”
STEP #1: Decide on the Impact
STEP #2: Understand How an Audience Decides
STEP #3: Research the Audience
STEP #4: Craft The Story
STEP #5: Compose Your Slides
STEP #6: Rehearse, then Go For It
MY THOUGHTS
looks easy? it will be if you read the coming posts on each step
from the article Create a Dynamite Presentation in 6 Easy Steps
By Geoffrey James | April 19, 2010
This post describes a foolproof and easy way to craft a presentation that causes an audience to ACTUALLY AND TRULY MAKE A DECISION.
I’m not talking about those stupid bullet point lectures that put people to sleep.
I’m talking the real deal here. The kind of show-stopper presentation that makes things happen. Like closing a big sale.
Interested? If so, let’s get started…
Note: Except where otherwise noted, this post is loosely based on an interview with G. Richard Shell and Mario Moussa, authors of “The Art of Woo.”
STEP #1: Decide on the Impact
STEP #2: Understand How an Audience Decides
STEP #3: Research the Audience
STEP #4: Craft The Story
STEP #5: Compose Your Slides
STEP #6: Rehearse, then Go For It
MY THOUGHTS
looks easy? it will be if you read the coming posts on each step
Monday, February 21, 2011
DO AWAY WITH THE PODIUM
Break Away From the Podium to Connect with Your Audience
By Sean Silverthorne | March 25, 2010
Like many top teaching institutions, Harvard Business School invests heavily in training faculty to become dynamic classroom presenters. Observing the best of them at work is like watching a master actor take command of the theater.
HBS professors rarely stand still, often sprinting from student to student to tease out insights on a case study. Their hands fly over a half-dozen blackboards that raise and lower for emphasis. There may be a podium in the room, but the teacher is not behind it for long.
Leaving the podium lectern behind, getting physically nearer your audience, is one key to making sure you’re being listened to. In particular, you want to get within 12 feet of at least some of your audience, and the closer, the better.
Why 12 feet? It’s biology. If someone is a dozen or more feet away from us, our automatic personal security system regards them as non threatening — another way of saying they’re far enough away not to be of interest, reports speechmeister Nick Morgan:
“Standing behind a podium means that you’re almost guaranteed to be more than twelve feet from everyone. That means that no one is very interested in you, at the unconscious level,” Morgan writes on HBR.org. “So one of the easiest ways to up the ante on your performance is to warm up the connections between you and your audience by leaving the podium and entering into carefully chosen audience member’s personal space.” Personal space is defined as between four and 12 feet.
One simple technique: When making an important point, move toward your audience or particular audience members. Move away to signal a change in subject.
“This choreography is a simple, easy way to enormously improve the connection you make with your audience, without even raising your voice.”
MY THOUGHTS
i hate podiums. and microphones. unless they are wireless and will allow me to move around. podiums seem to create a wall between the speaker and the audience. i don't want that. i want my audience to feel like we are in an informal environment having informal conversations.
By Sean Silverthorne | March 25, 2010
Like many top teaching institutions, Harvard Business School invests heavily in training faculty to become dynamic classroom presenters. Observing the best of them at work is like watching a master actor take command of the theater.
HBS professors rarely stand still, often sprinting from student to student to tease out insights on a case study. Their hands fly over a half-dozen blackboards that raise and lower for emphasis. There may be a podium in the room, but the teacher is not behind it for long.
Leaving the podium lectern behind, getting physically nearer your audience, is one key to making sure you’re being listened to. In particular, you want to get within 12 feet of at least some of your audience, and the closer, the better.
Why 12 feet? It’s biology. If someone is a dozen or more feet away from us, our automatic personal security system regards them as non threatening — another way of saying they’re far enough away not to be of interest, reports speechmeister Nick Morgan:
“Standing behind a podium means that you’re almost guaranteed to be more than twelve feet from everyone. That means that no one is very interested in you, at the unconscious level,” Morgan writes on HBR.org. “So one of the easiest ways to up the ante on your performance is to warm up the connections between you and your audience by leaving the podium and entering into carefully chosen audience member’s personal space.” Personal space is defined as between four and 12 feet.
One simple technique: When making an important point, move toward your audience or particular audience members. Move away to signal a change in subject.
“This choreography is a simple, easy way to enormously improve the connection you make with your audience, without even raising your voice.”
MY THOUGHTS
i hate podiums. and microphones. unless they are wireless and will allow me to move around. podiums seem to create a wall between the speaker and the audience. i don't want that. i want my audience to feel like we are in an informal environment having informal conversations.
BEGIN YOUR SPEECH IN THE MIDDLE
Begin Your Speech in the Middle
By Sean Silverthorne | February 8, 2011
How many times have you sat down anxiously to hear a talk, only to be stultified with blah-blah-blah. “Thanks for coming. I’m honored to be here today. Thanks specifically to Dennis and his team for bringing me to Acme Anvil to talk about developing marketing strategies in a global world. First, let me tell you a little bit about myself.”
The audience is already reaching for its collective Blackberries.
That’s why speech expert Nick Morgan advises executives to begin their speech in the middle. Here’s a great opener.
“Many people watching tonight can probably remember a time when finding a good job meant showing up at a nearby factory or a business downtown … That world has changed … The rules have changed. In a single generation, revolutions in technology have transformed the way we live, work and do business. Steel mills that once needed 1,000 workers can now do the same work with 100. Today, just about any company can set up shop, hire workers, and sell their products wherever there’s an Internet connection.”
Unfortunately for President Obama, who delivered those words at the State of the Union last month, they didn’t open the speech. They came after minutes of greetings to people in the audience and platitudes about democracy and jobs. He should have started his speech in the middle.
How can you tell what needs to be cut? Morgan advises:
“You can tell when rhetoric is empty — and therefore should be cut — because it would never be possible to say the alternative. Could a president begin by insulting the Speaker, ‘dissing’ a tragically ailing representative, trashing the democratic process, or coming out against jobs? Of course not. Therefore, nothing is being said. Speeches are much more interesting for the audience when they dispense with the polite nothings and get right to the meat.”
For more valuable advice, read his HBR.org blog post, How CEOs Can Improve Speeches.
I agree completely with Nick. If you want to capture the audience from the starting line, don’t begin with the obvious, the expected, the empty words. My BNET colleague Geoffrey James, who writes the terrific Sales Machine blog, takes up this theme as well. He says sales presentations should start with a “heart stopper,” such as telling a company they’ve just lost $100 million, and here is what can be done about it.
How do you begin your speeches? Do you futz around or get down to business?
MY THOUGHTS
the message is clear - if you're going to deliver a presentation or a speech, strive to be unique. start with a bang that makes your audience sitting on the edge of their seats. and wanting to hear more. tall order but possible. do away with the welcome remarks. jump right in to what people came for.
By Sean Silverthorne | February 8, 2011
How many times have you sat down anxiously to hear a talk, only to be stultified with blah-blah-blah. “Thanks for coming. I’m honored to be here today. Thanks specifically to Dennis and his team for bringing me to Acme Anvil to talk about developing marketing strategies in a global world. First, let me tell you a little bit about myself.”
The audience is already reaching for its collective Blackberries.
That’s why speech expert Nick Morgan advises executives to begin their speech in the middle. Here’s a great opener.
“Many people watching tonight can probably remember a time when finding a good job meant showing up at a nearby factory or a business downtown … That world has changed … The rules have changed. In a single generation, revolutions in technology have transformed the way we live, work and do business. Steel mills that once needed 1,000 workers can now do the same work with 100. Today, just about any company can set up shop, hire workers, and sell their products wherever there’s an Internet connection.”
Unfortunately for President Obama, who delivered those words at the State of the Union last month, they didn’t open the speech. They came after minutes of greetings to people in the audience and platitudes about democracy and jobs. He should have started his speech in the middle.
How can you tell what needs to be cut? Morgan advises:
“You can tell when rhetoric is empty — and therefore should be cut — because it would never be possible to say the alternative. Could a president begin by insulting the Speaker, ‘dissing’ a tragically ailing representative, trashing the democratic process, or coming out against jobs? Of course not. Therefore, nothing is being said. Speeches are much more interesting for the audience when they dispense with the polite nothings and get right to the meat.”
For more valuable advice, read his HBR.org blog post, How CEOs Can Improve Speeches.
I agree completely with Nick. If you want to capture the audience from the starting line, don’t begin with the obvious, the expected, the empty words. My BNET colleague Geoffrey James, who writes the terrific Sales Machine blog, takes up this theme as well. He says sales presentations should start with a “heart stopper,” such as telling a company they’ve just lost $100 million, and here is what can be done about it.
How do you begin your speeches? Do you futz around or get down to business?
MY THOUGHTS
the message is clear - if you're going to deliver a presentation or a speech, strive to be unique. start with a bang that makes your audience sitting on the edge of their seats. and wanting to hear more. tall order but possible. do away with the welcome remarks. jump right in to what people came for.
Tuesday, February 1, 2011
CONQUER YOUR FEAR OF PUBLIC SPEAKING
Conquering Your Fear of Public Speaking
By Steve Tobak | January 26, 2009
http://www.bnet.com/blog/ceo/conquering-your-fear-of-public-speaking/1690
People fear public speaking more than anything else. You probably knew that, but did you know that a significant percentage of accomplished professionals, managers, and executives suffer from this debilitating fear? That’s right, people just like you.
Apparently, career-minded, achievement-oriented people are more likely to worry about performance and appearances - the source of most speaking fear - than others are.
To make matters worse, sufferers are typically embarrassed and reluctant to admit they have a problem. They hide a deep concern about the phobia’s affect on their careers in an industry that values presentation skills so highly.
One particular experience at an executive conference sticks with me. While a senior Microsoft executive and I sat in the audience, sharing techniques for calming our own nerves, we watched the president of a large Japanese company present. His hands were trembling and his voice was shaky. He had a rough time, but he got through it.
My heart went out to him, not just because I was scheduled to present the following day and shared his fear, but because he had the courage to confront it.
What’s the cause?
In short, it’s part of the fight or flight response that generates adrenaline, an ancient survival mechanism that lives within each of us. That’s what accounts for the nerves, anxiety, and panic. The underlying cause may be a single unpleasant event or something deeper. In any case, it’s a learned response, and as such, it can be unlearned.
How do you conquer it?
The worst thing you can do is ignore it or avoid public speaking. This is no different from any other challenge you’ve addressed in the past. Deal with it logically and methodically and improvement will follow.
Here are five steps to Conquer Your Fear of Public Speaking:
1. Face your fear. Admit that you have a problem, seek to understand it, and have faith that you will eventually conquer it. You’re far from alone and in very good company. Isolation is a big part of this fear. Talk about it with friends and family. Get it out. Then be brave and determined. You can conquer this and you will.
2. Know your material cold. When you do present, put your best foot forward by knowing your material backwards and forwards. Don’t memorize, just be clear on the key points you want to get across and be prepared to converse intelligently on the subject. Ability to think on your feet is really about confidence, knowledge, and preparation.
3. It’s not all about you. You worry that all eyes are on you and everyone can see how nervous you are. Well, guess what? They may be looking at you, but they’re either thinking about themselves or the content. And if you consider that half your audience has the same fear you have, they’re likely to be empathetic.
4. Interact with the audience. Relieve the feeling of isolation by interacting with the audience. Draw them into your presentation by asking leading questions and encouraging interaction. You’ll instantly feel more comfortable, and so will your audience. Side benefit: you’ll be a more dynamic and engaging speaker.
5. What’s the worst that can happen? That question can diffuse most life problems and it certainly applies here. What if your hands shake, you screw up, or you panic? First, that’s not likely to happen; it’s all in your head. Second, so what if it does? You pick yourself up, dust yourself off, and try again. Failing is part of life and business; this is no different.
Also, check out How to Give a Killer Presentation; it’ll help build your confidence and reduce your fear.
If you have a fear of public speaking, have addressed your fear in the past, or have coached others, please share your feelings and experiences. It’s anonymous, a good way to start, and will help thousands of others.
MY THOUGHTS
i avoided speaking in public for years. then i ended up in training. i used to think numbers cause my nerves to get all tangled up. not so. it's who. not how many. i can get away with 500 employees in the audience. but 10 board members make me want to call in sick.
i don't think i've really conquered my fear. i just learned how to live with it. yes, preparation is the key. prayer can get you through it. and so what if i foul up? that won't make me a lesser person.
By Steve Tobak | January 26, 2009
http://www.bnet.com/blog/ceo/conquering-your-fear-of-public-speaking/1690
People fear public speaking more than anything else. You probably knew that, but did you know that a significant percentage of accomplished professionals, managers, and executives suffer from this debilitating fear? That’s right, people just like you.
Apparently, career-minded, achievement-oriented people are more likely to worry about performance and appearances - the source of most speaking fear - than others are.
To make matters worse, sufferers are typically embarrassed and reluctant to admit they have a problem. They hide a deep concern about the phobia’s affect on their careers in an industry that values presentation skills so highly.
One particular experience at an executive conference sticks with me. While a senior Microsoft executive and I sat in the audience, sharing techniques for calming our own nerves, we watched the president of a large Japanese company present. His hands were trembling and his voice was shaky. He had a rough time, but he got through it.
My heart went out to him, not just because I was scheduled to present the following day and shared his fear, but because he had the courage to confront it.
What’s the cause?
In short, it’s part of the fight or flight response that generates adrenaline, an ancient survival mechanism that lives within each of us. That’s what accounts for the nerves, anxiety, and panic. The underlying cause may be a single unpleasant event or something deeper. In any case, it’s a learned response, and as such, it can be unlearned.
How do you conquer it?
The worst thing you can do is ignore it or avoid public speaking. This is no different from any other challenge you’ve addressed in the past. Deal with it logically and methodically and improvement will follow.
Here are five steps to Conquer Your Fear of Public Speaking:
1. Face your fear. Admit that you have a problem, seek to understand it, and have faith that you will eventually conquer it. You’re far from alone and in very good company. Isolation is a big part of this fear. Talk about it with friends and family. Get it out. Then be brave and determined. You can conquer this and you will.
2. Know your material cold. When you do present, put your best foot forward by knowing your material backwards and forwards. Don’t memorize, just be clear on the key points you want to get across and be prepared to converse intelligently on the subject. Ability to think on your feet is really about confidence, knowledge, and preparation.
3. It’s not all about you. You worry that all eyes are on you and everyone can see how nervous you are. Well, guess what? They may be looking at you, but they’re either thinking about themselves or the content. And if you consider that half your audience has the same fear you have, they’re likely to be empathetic.
4. Interact with the audience. Relieve the feeling of isolation by interacting with the audience. Draw them into your presentation by asking leading questions and encouraging interaction. You’ll instantly feel more comfortable, and so will your audience. Side benefit: you’ll be a more dynamic and engaging speaker.
5. What’s the worst that can happen? That question can diffuse most life problems and it certainly applies here. What if your hands shake, you screw up, or you panic? First, that’s not likely to happen; it’s all in your head. Second, so what if it does? You pick yourself up, dust yourself off, and try again. Failing is part of life and business; this is no different.
Also, check out How to Give a Killer Presentation; it’ll help build your confidence and reduce your fear.
If you have a fear of public speaking, have addressed your fear in the past, or have coached others, please share your feelings and experiences. It’s anonymous, a good way to start, and will help thousands of others.
MY THOUGHTS
i avoided speaking in public for years. then i ended up in training. i used to think numbers cause my nerves to get all tangled up. not so. it's who. not how many. i can get away with 500 employees in the audience. but 10 board members make me want to call in sick.
i don't think i've really conquered my fear. i just learned how to live with it. yes, preparation is the key. prayer can get you through it. and so what if i foul up? that won't make me a lesser person.
Monday, December 13, 2010
How to Give a Killer Presentation
How to Give a Killer Presentation
By Steve Tobak | December 22, 2008
It’s hard to imagine your career going anywhere unless you can deliver an effective presentation. Unfortunately, most of us are born without the presentation gene. I have no idea why, but for most professionals, presenting is a real struggle.
They stand there, like they’re glued to the floor, with their 90-slide presentation with a dozen bullets and sub-bullets and a book of text on each slide. Then they complain that executives and salespeople make all the money.
I’ve sat through presentations that were so bad I wanted to strangle the guy just to put him and the audience out of their misery. I’ve also seen presentations that were so inspiring they changed my life.
Connecting with an audience, communicating your vision and passion for a subject, can be a beautiful experience. It’s also a rare opportunity to make an impression that might impact your future. It can either be a gateway or a roadblock to professional growth. Which one is entirely up to you.
As for me, I’ve been professionally trained, plus I’ve had a few decades of practice. Here’s what I’ve learned.
Ten Rules For Delivering a Great Presentation
Developing the pitch. Start with your main point of view and a handful of take-aways. Then build a storyboard around that, one slide per thought. Keep the number of slides down and allow a few minutes per slide.
The icebreaker. Start with something to break the tension (yours and theirs): a welcome gesture, engaging or humorous anecdote, graphic or video, or some combination. Keep it relevant and appropriate. Don’t tell a joke.
The old axiom. Old advice, but it works: First tell the audience what you’re going to tell them, then tell them, then tell them what you told them.
Don’t read what’s on the slide. Know the pitch cold (without having to look except for a brief cue) and speak in your own words. If you (rarely) want the audience to read what’s on a slide, look at it and read silently along with them.
Engage the audience. Ask questions. If they don’t respond, try offering an answer and asking for a show of hands or ask easier questions. Make the audience part of the experience.
Be accessible. Don’t stand behind a podium. Use a wireless mic if needed. Get close to the audience and move from place to place while maintaining eye contact, but only from time to time. Do not bounce around like a ping-pong ball.
Pause for effect and emphasis. Practice being comfortable with silence for two or three seconds. It’s the most dramatic way to make a point. Avoid ahs, uhs, and other fillers of uncomfortable silence; they’re annoying and detract from your presence.
Make eye contact. But only for a few seconds per person. Too short and you’ll fail to engage; too long and it becomes uncomfortable. Don’t bounce your eyes around constantly.
Use hand gestures. They’re engaging and interesting. But when you’re not, keep your hands at your sides. Don’t fidget, hold onto things, or put your hands in front of you, behind you, or in your pockets. Avoid nervous habits.
Don’t block the audience’s view. Don’t step in front of the screen or block it from view, except for the occasional walk-across. Gesture with your hand, but don’t touch the screen. Don’t use a pointer unless you must.
Remember, you weren’t born with this ability; it takes practice. Videotape yourself presenting to an empty conference room or get someone with experience to watch you and provide feedback. If your company hires a speech coach for executives and up-and-comers, get in on it.
Most importantly, be patient with yourself. Finding your own style where you feel comfortable comes with experience. It may take a few years, but it’s worth it. Nothing can boost your career like being able to give a killer pitch.
MY THOUGHTS
Killer presentations! Presentations that could kill - either the presenter or the audience. If it's part of your job, learn the art of presenting. yes, it can be learned. i know. i'm not the best in the field. but i'm a far cry from the tongue-tied college somphomore who cannot utter a single word during an extemporaneous exercise. i knew speaking in front of an audience is my weakness. but for some reason, God brought me into it. I got trained, taught myself, practiced and prepared like I'm the worst there is. God took care of the rest.
By Steve Tobak | December 22, 2008
It’s hard to imagine your career going anywhere unless you can deliver an effective presentation. Unfortunately, most of us are born without the presentation gene. I have no idea why, but for most professionals, presenting is a real struggle.
They stand there, like they’re glued to the floor, with their 90-slide presentation with a dozen bullets and sub-bullets and a book of text on each slide. Then they complain that executives and salespeople make all the money.
I’ve sat through presentations that were so bad I wanted to strangle the guy just to put him and the audience out of their misery. I’ve also seen presentations that were so inspiring they changed my life.
Connecting with an audience, communicating your vision and passion for a subject, can be a beautiful experience. It’s also a rare opportunity to make an impression that might impact your future. It can either be a gateway or a roadblock to professional growth. Which one is entirely up to you.
As for me, I’ve been professionally trained, plus I’ve had a few decades of practice. Here’s what I’ve learned.
Ten Rules For Delivering a Great Presentation
Developing the pitch. Start with your main point of view and a handful of take-aways. Then build a storyboard around that, one slide per thought. Keep the number of slides down and allow a few minutes per slide.
The icebreaker. Start with something to break the tension (yours and theirs): a welcome gesture, engaging or humorous anecdote, graphic or video, or some combination. Keep it relevant and appropriate. Don’t tell a joke.
The old axiom. Old advice, but it works: First tell the audience what you’re going to tell them, then tell them, then tell them what you told them.
Don’t read what’s on the slide. Know the pitch cold (without having to look except for a brief cue) and speak in your own words. If you (rarely) want the audience to read what’s on a slide, look at it and read silently along with them.
Engage the audience. Ask questions. If they don’t respond, try offering an answer and asking for a show of hands or ask easier questions. Make the audience part of the experience.
Be accessible. Don’t stand behind a podium. Use a wireless mic if needed. Get close to the audience and move from place to place while maintaining eye contact, but only from time to time. Do not bounce around like a ping-pong ball.
Pause for effect and emphasis. Practice being comfortable with silence for two or three seconds. It’s the most dramatic way to make a point. Avoid ahs, uhs, and other fillers of uncomfortable silence; they’re annoying and detract from your presence.
Make eye contact. But only for a few seconds per person. Too short and you’ll fail to engage; too long and it becomes uncomfortable. Don’t bounce your eyes around constantly.
Use hand gestures. They’re engaging and interesting. But when you’re not, keep your hands at your sides. Don’t fidget, hold onto things, or put your hands in front of you, behind you, or in your pockets. Avoid nervous habits.
Don’t block the audience’s view. Don’t step in front of the screen or block it from view, except for the occasional walk-across. Gesture with your hand, but don’t touch the screen. Don’t use a pointer unless you must.
Remember, you weren’t born with this ability; it takes practice. Videotape yourself presenting to an empty conference room or get someone with experience to watch you and provide feedback. If your company hires a speech coach for executives and up-and-comers, get in on it.
Most importantly, be patient with yourself. Finding your own style where you feel comfortable comes with experience. It may take a few years, but it’s worth it. Nothing can boost your career like being able to give a killer pitch.
MY THOUGHTS
Killer presentations! Presentations that could kill - either the presenter or the audience. If it's part of your job, learn the art of presenting. yes, it can be learned. i know. i'm not the best in the field. but i'm a far cry from the tongue-tied college somphomore who cannot utter a single word during an extemporaneous exercise. i knew speaking in front of an audience is my weakness. but for some reason, God brought me into it. I got trained, taught myself, practiced and prepared like I'm the worst there is. God took care of the rest.
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