The Key to Creating an Effective Presentation
Planning is the First Step to a Successful Presentation
By Wendy Russell, About.com
What does it take to create an effective presentation? Is it the beautiful colors and pictures? Is it the animations and transitions?
"No", you say. "It is the content".
Well, you are partially right.
Planning is probably the most important step in creating a successful presentation of any kind. Planning helps you decide on the content and the order in which the information will be presented. Whether you are using PowerPoint, OpenOffice Impress or any other presentation software, use the following steps as a guide in planning the presentation.
1.Determine the Purpose of the Presentation
•Is this presentation about a product for a client?
•Is it a business presentation about the latest sales figures?
•Is it about a new idea you are introducing?
2.Determine the Presentation’s Audience
•your staff
•a new prospective client
•a group of small children
•a convention for people in the same line of work -- for example; a group of dentists
3.Gather Your Information
•Remember the KISS principle (Keep It Silly Simple) when designing your presentation.
•Focus on three or four main points only
•Know everything about the topic so you are ready for questions after the presentation.
4.Sketch Out the Slides on Paper
•Make sure the slides emphasize the main points to be made in the presentation.
•Try to have only one main idea on each slide.
•List no more than four points per slide.
5.Determine the Order Of Your Slides
•Although this can be changed later, having a rough idea of the order of your topic points, will help you plan the order of your slides.
6.Create the Presentation
•When creating the slides, be consistent in your choice of background colors, fonts, transitions, and animations.
MY OWN THOUGHTS
Having valuable content, content that the audience will want to know because they need to know about them, is the first step to having a great presenation. You can have all the photos you can flash on the screen, all the animations and attractive fonts and colors but if you do not present the right topic for the right audience, your presentation won't have any lasting impact. If you want to wow your audience, then you should take note of these key powerpoint presentation tips.
Sunday, September 6, 2009
Powerpoint Presentation Tips
The 5 Cardinal Rules of Terrific PowerPoint Presentations
By Darrell Zahorsky, About.com
The world of business meetings would probably be a better place with a wide-sweeping ban on bad PowerPoint presentations. A business presentation is meant to inform, motivate and create a call to action. Yet, time after time, the abuse and misuse of PowerPoint technology detracts from the original intent of the meeting.
Minds drift and wander in and out of consciousness while the presentation drones on. You can create and deliver a powerful PowerPoint presentation if you understand the five cardinal rules of terrific PowerPoint presentations.
It’s a Tool: The first broken cardinal rule of effective PowerPoint presentations is forgetting what the software is. PowerPoint isn’t a word document program or a means to dump data. Cutting and pasting text from a written document into the PowerPoint is a sure-fire method to losing your audience. Forget the role of writer. Keeping the mindset of a presenter is the first step in wowing your audience.
Simple Is What Simple Does: Simplicity is at the heart of good business. The unfettered look of the Google home page or the clean and simple design of the iPod creates a passionate fan base.
To move people with your business presentation, you’re PowerPoint needs to evoke emotion with simple, yet powerful messages and images. Less is really more when delivering a top-notch business presentation.
Pictures Over Words: The old saying “a picture is worth a thousand words,” is the essence of effective PowerPoint presentations. Winners of Slideshare.net (a PowerPoint presentation website), World’s Best Presentation Contest used heavy graphics and big fonts. Each winning presentation used compelling photos not clipart. We see presentations not read them.
Build the Unexpected: To create a memorable business presentation, you need to go beyond the expected. Stirring up controversy or challenging the beliefs of your audience is a method to wake them up.
“If we want to motivate people to pay attention we should seize the power of big surprises,” say Chip and Dan Heath, authors of the bestseller, Made to Stick: Why Some Ideas Die and Others Survive. The brother’s principle of unexpected stickiness is to break patterns, create mystery, build unique stories, and find knowledge gaps. The unexpected equals attention.
Readers Beware: A good friend of mine did his college presentation from typed notes, never once looking up while reading the entire speech. Talk about boring. It’s a common practice to see PowerPoint presentations load with text and bullet points prompting the presenter to read. To wow your audience, don’t use the PowerPoint as a note toll. Spend the time to know your stuff so you don’t have to rely on crammed bullet point text.
PowerPoint doesn’t replace you. It’s merely a tool in your presentation. Remembering this simple yet profound statement will help you craft and deliver the perfect PowerPoint presentation.
MY OWN THOUGHTS
That's right! Keep them guessing. That's a sure fire way of keeping them awake. These are great powerpoint tips. Photos are indeed great. And without the texts, the presenter avoids using the powerpoint presentations as a crutch. I guess, the more photos you use the more it shows mastery of your subject matter. Powerpoint presentations are supposed to make your presentations more interesting. But you should be able to do your presentations without the slides. You've heard of power outages, damaged slides, computers not working. You never know what can happen.
By Darrell Zahorsky, About.com
The world of business meetings would probably be a better place with a wide-sweeping ban on bad PowerPoint presentations. A business presentation is meant to inform, motivate and create a call to action. Yet, time after time, the abuse and misuse of PowerPoint technology detracts from the original intent of the meeting.
Minds drift and wander in and out of consciousness while the presentation drones on. You can create and deliver a powerful PowerPoint presentation if you understand the five cardinal rules of terrific PowerPoint presentations.
It’s a Tool: The first broken cardinal rule of effective PowerPoint presentations is forgetting what the software is. PowerPoint isn’t a word document program or a means to dump data. Cutting and pasting text from a written document into the PowerPoint is a sure-fire method to losing your audience. Forget the role of writer. Keeping the mindset of a presenter is the first step in wowing your audience.
Simple Is What Simple Does: Simplicity is at the heart of good business. The unfettered look of the Google home page or the clean and simple design of the iPod creates a passionate fan base.
To move people with your business presentation, you’re PowerPoint needs to evoke emotion with simple, yet powerful messages and images. Less is really more when delivering a top-notch business presentation.
Pictures Over Words: The old saying “a picture is worth a thousand words,” is the essence of effective PowerPoint presentations. Winners of Slideshare.net (a PowerPoint presentation website), World’s Best Presentation Contest used heavy graphics and big fonts. Each winning presentation used compelling photos not clipart. We see presentations not read them.
Build the Unexpected: To create a memorable business presentation, you need to go beyond the expected. Stirring up controversy or challenging the beliefs of your audience is a method to wake them up.
“If we want to motivate people to pay attention we should seize the power of big surprises,” say Chip and Dan Heath, authors of the bestseller, Made to Stick: Why Some Ideas Die and Others Survive. The brother’s principle of unexpected stickiness is to break patterns, create mystery, build unique stories, and find knowledge gaps. The unexpected equals attention.
Readers Beware: A good friend of mine did his college presentation from typed notes, never once looking up while reading the entire speech. Talk about boring. It’s a common practice to see PowerPoint presentations load with text and bullet points prompting the presenter to read. To wow your audience, don’t use the PowerPoint as a note toll. Spend the time to know your stuff so you don’t have to rely on crammed bullet point text.
PowerPoint doesn’t replace you. It’s merely a tool in your presentation. Remembering this simple yet profound statement will help you craft and deliver the perfect PowerPoint presentation.
MY OWN THOUGHTS
That's right! Keep them guessing. That's a sure fire way of keeping them awake. These are great powerpoint tips. Photos are indeed great. And without the texts, the presenter avoids using the powerpoint presentations as a crutch. I guess, the more photos you use the more it shows mastery of your subject matter. Powerpoint presentations are supposed to make your presentations more interesting. But you should be able to do your presentations without the slides. You've heard of power outages, damaged slides, computers not working. You never know what can happen.
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